Finance Manager

Full-time Position: Full-time/Exempt position may require weekend and evening work

Starting Salary: $63,000 Annually

Closing date: Applications received by July 28, 2017 will receive first consideration. Position will remain open until filled.

Are you a kind, thoughtful, and experienced finance professional looking to join a respected and ambitious suburban library as Finance Manager?

Fountaindale is a customer service driven library, invested in its wonderfully diverse community of 68,000 patrons. We are seeking a self-starter who will advance the library’s mission of providing education, enrichment and discovery to our public. Our successful Finance Manager will work closely with our management team and oversee all financial and business operations for the District.

Are you up for the challenge? Read on for a complete description of the position. If this feels like a good fit for you, apply today.

Generous benefit package includes up to 8 holidays per year plus additional paid time off. IMRF (Illinois Municipal Retirement Fund) is included as well as medical, dental, vision and life insurance options.

Duties:  Provides consistent, gracious and friendly service to internal and external customers. Manages all financial activities, transactions and records according to recommended auditing standards. Creates and administers all District Board approved notices, ordinances, resolutions and other related documents required for District operations. Oversees the purchasing process of the District for all non-­library material orders through the development and implementation of purchasing and accounting policies, cash handling procedures and reporting standards to optimize the fiscal operation of the library. Provides day-­to-­day leadership for the Finance Department and participates in the development plans of the staff. Assists the Executive Director with preparation and administration of the District budget. Oversees budget reports for each department and other reports as necessary. Develops and implement systems for collecting, analyzing, verifying, and reporting financial information. Oversees business and financial reports, correspondence and other required materials for the Executive Director, Board of Trustees, and Management Team. Coordinates the District annual audit and prepares appropriate schedules. Maintains financial security by establishing effective internal controls. Oversees the District insurance policies including but not limited to workers’ compensation, general liability, and the Certificate of Insurance program. Manages the District’s asset management system and provides training for appropriate District staff. Oversees the function of fixed assets for the purpose of the annual audit and insurance process. Analyzes investment options for the District and makes recommendations to the Executive Director. Manages the retention and disposal of District files according to all applicable laws and regulations. Oversees the District’s credit card activities and ensures the validity of all charges. Maintains online banking and manages District automated property tax distributions. Oversees the administration of all written agreements between the District and vendors. Oversees the District package delivery and receiving process, including the creation of appropriate procedures and follow-­through of procedures. Participates in the professional development activities relating to areas of responsibility and attends appropriate meetings as assigned by the Executive Director. Serves as FOIA Officer for the District. Performs other miscellaneous duties as assigned.

Minimum Qualifications:

Education:  Requires expertise acquired through completion of a bachelor’s degree in accounting or business.

Experience:  Minimum of 5 years public accounting experience at increasing levels of responsibility in management within a library or comparable organization necessary.

Skills:  Business.  Generally Accepted Accounting Principles. Public finance and budget procedures, laws, ordinances and regulations. Cash management, investment administration, account reconciliation, and closings. Developing and implementing internal controls.  Bookkeeping principles and procedures in government fund accounting. Auditing principles and procedures. Quantitative and analytical skills. Accounting, word processing, spreadsheet and database software. Read and understand contracts.  Office. Within a team environment, he or she demonstrates strong leadership and cultivates positive working relationships. Strong time management skills. Ability to exercise reasonable and independent judgment and discretion. Strong ability to manage and prioritize multiple tasks. Ability to analyze and synthesize data to produce new or revised processes and procedures. Ability to adapt to and effectively implement change. Knowledge of Productivity Suites. Knowledge of federal, state, and local laws that impact library operations.

Communication: Communicates effectively in English, both orally and in writing. Ability to stay calm and effective in difficult situations.
 
Supervisory Responsibility:  Position has supervisory responsibility. Incumbent is responsible to direct employee(s) engaged in administrative office and financial work. Interview, hire, review work, assist, develop, counsel, evaluate, discipline and enforce library rules and policies.

Contacts:  Internal:  Library staff, Library management, and Library Board of Trustees.  External:  Patrons, auditors, insurance representatives, financial advisors, consultants, local elected officials, vendors, and other libraries.

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.  Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds occasionally.

Working Conditions:  Work is performed in a typical office environment. Full­ time position. Will require some weekend and evening work.

To apply for this position an Application for Employment is required. Applications can be sent directly to the library to the attention of Human Resources, 300 West Briarcliff Road, Bolingbrook, IL 60440 or emailed to hr [at] fountaindale.org
No phone calls please. Equal Opportunity Employer.